Bingham

Previous posting (out of date):
Sametime has a great business card feature built into the Sametime Connect client that allows peoples photos and some basic details to be quickly viewed. A person can view the business card by just mousing over or clicking on a contact in the Sametime 7.5 client.

Business card photos improve the whole chat experience experience. Putting a name to a face is often the specific type of information needed. The setup of this is also quick - it took me less than 5 minutes to do. Getting people to add their photos might take longer though .
If my documentation doesn’t make sense to you, the Sametime 7.5 administration guide has a whole chapter (chapter 9) dedicated to business cards.

A business card as viewed within the Sametime 7.5 client

The steps required to setup this feature depends on whether you use the Domino Directory or LDAP.

Domino directory procedure:
Step 1 - Add a Rich Text field to the person form on the Domino Directory template, pubnames.ntf
Step 2 - Refresh design of the Domino directory, names.nsf
Step 3 - From Notes or Administrator, edit/add a person document and insert a photo. Save the person document
Step 4 - Logon to Sametime administration and navigate under configuration to Business Card Setup
Step 5 - Map the photo field to the list of attributes used for Sametime business cards
Step 6 - Update the attribute changes
Step 7 - Restart the Sametime server

A note about LDAP. If you are using LDAP, then you would need to find a suitable field in your LDAP directory. So steps 1-3 would involve editing your LDAP directory. Step 5 would involve mapping to an LDAP field instead of a Domino field. This guide is for using a Domino directory but the principles for LDAP are the same.

Step 1 - Add a Rich Text field type to the person form on the Domino Directory template

• Open Domino Designer
• Open pubnames.ntf in Lotus Domino Designer
• From within Domino Designer, open the pubnames.ntf Domino directory from the server
• Open and edit the Person form
• Click in the form on an area above the HTMLAttributes field
• From the Designer menu, click >Create>Field
• Provide these settings for the field
• Name the field (e.g ‘UserPhoto’)
• Select ‘Rich Text’ as the type
• Save and close the form

Open the Person form and add a rich text field

Add a rich text field

Step 2 - Refresh design of the Domino directory nsf

Make sure though that you use pubnames.ntf and not names.nsf, otherwise the data may be lost. Once you have changed pubnames.ntf, then do a File, Database, Replace Design over the names.nsf file to update the nsf.

Refresh the design of the Domino directory
Step 3 - From Notes or Administrator, edit or add a person document and insert a photo
You can now add photos to the Domino directory using the new rich text field you have created.

• Open Lotus Notes or Domino Administrator
• Open the Domino directory and go to the Person view
• Edit the person document or add a person document
• Click inside the Photo field you just created
• From the file menu click ‘Create’, then ‘Picture’. You can now add a photo (.jpg/.gif) to the field
• You should see the photo appear inside the field you created
• Save the person document

Adding a photo to the Domino directory

Test adding a photo – from Lotus Notes
Step 4 - Logon to Sametime administration and navigate under configuration to Business Card Setup
You then need to tell Sametime to use this field. This is done using a simple mapping table in the Sametime Administration console - which tells Sametime to place a photo field in the business card, and which field to reference. When viewing these, you may need to update the profile info by right clicking on the user.
Steps required:

• Logon to the stcenter (http://servername/stcenter.nsf)
• Login as Administrator
• Click on the ‘Administer the server’ link
• Click on the Configuration menu item
• Click on ‘Business Card Setup’

Logon to the Sametime Administration

The Sametime Administration menu

Step 5 - Map the photo field to the list of attributes used for Sametime business cards
You should see the business card setup page as per the screenshot below.

• Select the Photo field and click add as per the screenshot
• Click the up icon until Photo is at the top of the field list (required)
• Enter the name of the field you created opposite the Photo attribute name as the Attribute value

Mapping Sametime business cards to the Domino Directory

Step 6 - Update the attribute changes

• Click update in the Business Card page
• Restart the server for changes to take effect (type ‘restart server’ at the Domino console prompt)

While you are using the Sametime 7.5 Connect Client, by clicking on a user or mousing over a user you will be presented with the business card with the photo. You may want to fill in other fields or change their mappings too by changing the Attribute value in the Business Card Setup.

As viewed from within Sametime 7.5 Connect client

A ‘Cows-of-a-leather’ contribution